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Navigating Back-to-School Transitions: Child Life Key Takeaways

August 28th, 2025  | Advocacy  | Child Life Resources  | News  | Resources

 

As many families in our community know, the transition back to school encompasses more than gathering supplies and setting schedules—it’s about easing the change with comfort, predictability, and connection. Most importantly, it’s about helping your child feel secure and supported, no matter what comes their way.

That's why Annie Gunning, CCLS, is sharing flexible strategies and practical tools you can adapt to help your child—and yourself—navigate both the expected transitions and the unexpected curveballs that come with school and everyday life.

Missed the live Q&A? No worries. We took notes, and like any good partner, we're willing to share.


But First - What is a Child Life Specialist?

Child life specialists are experts in child development and family dynamics, helping them navigate the emotional and psychological impact of hospitalizations, diagnoses, and life-changing events. They focus on supporting the child and the whole family, using their knowledge to ask, "How can we make this experience better for everyone involved?"

Evolution of Child Life Services

Child life services have roots as far back as the 1920s, when hospital volunteers used play to help children cope. But the profession really came into its own in the 1960s, thanks to Emma Plank. Her groundbreaking book, Working with Children in Hospitals, provided a blueprint for addressing the unique needs of children during hospital stays and is still considered foundational in the field today.

Over the years, child life has grown far beyond hospital playrooms. Today, child life specialists provide support in a wide variety of settings, tailoring their care to meet the needs of both patients and their families. Whether offering emotional guidance, helping siblings adjust, or educating parents about medical procedures, child life professionals create a more supportive healthcare experience for everyone involved.

Annie's Role as Hope's Certified Child Life Specialist

And now, let's fast forward to Annie's role as the Child Life Specialist at Hope for HIE. Her main objective is to help children and families navigate medicalized life by empowering and supporting both children and their caregivers and fostering the ability to advocate for their needs while simultaneously reducing stress, pain, and anxiety. This often looks like support for patients and their families facing surgeries, tests, procedures, diagnoses, and hospitalizations by offering preparation, creating personalized coping plans, providing education, fostering creative expression, and incorporating medical play.


Common Challenges with the Back-To-School Transition

Heading into a new school year—or even just a new classroom—can be tricky for any child. It's common to experience these challenges or concerns:

  • Adjusting socially and emotionally: Making friends, joining activities, and communicating needs can be overwhelming. Encouraging open conversations about feelings, practicing responses, and reinforcing small wins helps children manage the transition with confidence.
  • Building connections with staff and peers: Helping teachers, counselors, and support staff understand your child’s strengths, challenges, and medical or emotional needs sets the stage for a smoother year. At the same time, kids may need guidance on how to advocate for themselves and connect with classmates.
  • Navigating a new environment and routine: Classrooms, hallways, and playgrounds come with new sights, sounds, and schedules. Practicing routines, visiting the space ahead of time, or using visual supports can help children feel more confident and oriented.

Tools and Strategies for the Back-to-School Transition

For many children, the start of a new school year can feel overwhelming. Kids with HIE may face extra challenges, like separation anxiety, adjusting to new routines, or navigating sensory overload in unfamiliar environments. Fortunately, there are ways parents can help make the transition easier.

How can families ease the return after a long break or extended time at home?

Transitions back to school can feel especially tough after a summer break, a medical leave, or extended time at home. Here are some practical ways to ease that process:

  • Talk about school ahead of time – Walk your child through what their day will look like, from classes and therapies to breaks and lunch. Predictability helps reduce worry.
  • Practice short separations – If your child is anxious, try gradually building up time apart so they learn they can manage and reconnect with you after.
  • Highlight what to look forward to – Focus on the positives—favorite subjects, friends, or special activities—so they have things to be excited about.
What routines or prep activities are helpful to implement?

Routines and practice reduce the "unknowns," which are often the hardest part for children. Consider these activities:

  • Drive by the school — getting familiar with the route can make the day feel less intimidating.
  • Walk the halls or visit the playground — seeing familiar spaces ahead of time helps reduce the unknowns.
  • Meet the teacher, counselor, or school nurse (if possible) — putting faces to names builds trust before the first day.
  • Look at pictures of the school and talk through the daily routine — visuals can help kids know what to expect.
  • Keep prep close to the first day for younger kids — too much time in between can make them anxious.
  • Use repetition and familiar visuals — calendars, checklists, or storyboards can provide comfort and consistency.

Fostering School Partnerships

A large part of back-to-school prep involves building connections with the people who will be part of your child's daily world. Taking time to meet teachers, counselors, and staff helps create a circle of support where everyone feels like they’re on the same team.

What are effective ways to communicate a child's medical or developmental needs to the school?

This can feel like a big task- we know! For some families, it's all about sharing all of the information to keep your child safe and supported; for others, it helps to break it down and focus on what matters most for daily routines, learning, and safety, and adjust as needed throughout the year.

  • With teachers and staff: Be clear, transparent, and proactive. Share diagnoses, medical or developmental needs, and any information that affects learning, emotions, or safety (think triggers, warning signs for seizure symptoms, emergency protocols, etc.)
  • With classmates: Let your child guide what's shared. Some kids prefer to explain their differences, while others don't. Practicing simple responses and role-playing questions can help them feel more in control. This previous Child Life Q&A about self-advocacy and helping kids in our community own their story also provides some great tools and resources to navigate this!
How can school staff support this process?

Helping your child feel safe, understood, and included is and should be a shared effort between families and school staff. They can take on an active, supportive role by:

  • Staying informed and proactive – Keep detailed notes on medical or developmental needs, triggers, warning signs (like seizures), and emergency protocols. Review and update plans regularly in collaboration with parents.
  • Initiating conversations – Staff can gently check in with the child to see how they’re feeling about routines, transitions, or peer interactions, creating space for the child to express questions or concerns.
  • Collaborating with families – Maintain open lines of communication to share observations, successes, and areas where additional support might help. Families and staff working together can adapt strategies to meet the child’s needs.
  • Supporting peer understanding – Help classmates understand differences in age-appropriate ways, and encourage inclusive behaviors that foster friendships and empathy.
  • Encouraging independence and choice – Give children opportunities to share what they feel comfortable with about their diagnosis, while guiding and supporting them through role-play or structured conversations.

Fostering Emotional Safety and Confidence

Feeling safe and supported helps kids navigate school and everyday routines with less stress. Plus, encouraging them to express their feelings and recognize their strengths can go a long way in helping them feel valued and accepted.

What are some ways to support social connection and reduce anxiety?

The more supported, understood, and connected a child feels, the easier the transition into a new setting will be. Consider:

  • Encouraging clubs, activities, or groups where they can meet peers with shared interests.
  • Asking about buddy systems or peer mentors for new students.
What are ways to boost my child's self-esteem?

A child’s confidence can make a big difference in how they handle new or overwhelming experiences. Building them up—emotionally and socially—helps ease their worries and helps them feel more capable moving forward.


  • Listen and validate feelings – Remind them that it’s normal to feel nervous and they’re not alone.
  • Model confidence – Share stories of times you felt nervous but succeeded, showing that challenges can be overcome.

  • Celebrate small wins – From making it through the first day to trying something new, acknowledge progress out loud.
  • Praise effort, not just outcomes – Emphasize perseverance, creativity, or kindness as much as achievements.
  • Help them set small, achievable goals – Meeting goals one step at a time builds a sense of accomplishment.

  • Highlight strengths and interests – Talk about what they’re good at and encourage activities that let those talents shine.
  • Encourage self-advocacy – Give them simple phrases to explain their needs, building both confidence and independence.

  • Ensure supports are in place – With accommodations set, your child can focus on learning and enjoying school instead of just coping.
  • Create routines and predictability – Consistency helps kids feel secure, which boosts confidence in handling new situations.

Encouraging Coping and Expression

Even when kids know school is coming, those "expected" transitions can still stir up a lot of emotions. Big changes—like moving into a new grade, meeting a new teacher, or switching classrooms—often bring excitement and worry at the same time. Families can help by making space for kids to express and process their feelings in healthy ways.

How can parents encourage coping and expression during times of expected transitions?
  • Check in regularly. Try open-ended prompts: "School is starting soon—what are some things you're curious about, or things you hope to do this year?"
  • Validate their feelings. Instead of jumping to fix it, acknowledge: "I can see this feels really hard." Then brainstorm solutions together.
  • Offer creative outlets. Drawing, building, role-play, sensory play, or even big-movement activities (like stomping water balloons or running outside) give kids a safe way to release emotions.
How do different ages and developmental stages come into play?
  • Toddlers/Preschoolers: Limited words for emotions may lead to frustration, tantrums, clinginess, sleep disruptions, or regression. Some may become extra bossy as a way to feel in control. Repetitive questions are also common.
  • Older kids: Feelings might show up as physical complaints (headaches, stomachaches), irritability, emotional outbursts, crying, or withdrawal. Moodiness and fatigue are also to be expected.

It's important to note that the environment makes a difference, too. Expect more meltdowns or tantrums after school once your kids return home. Many kids "hold it together" during the day and release those big emotions where they feel safest—at home with you.


Adapting Resources for Unexpected Transitions

Even with the best preparation, life brings unexpected moments—like a sudden hospitalization, a classroom change, or shifts in friendships. The same tools that help with expected transitions can be adapted to support kids through these times.

How can the routines and tools used for easing school transitions be adapted to help during unexpected changes?

Even with the best preparation, life can throw curveballs. The routines and strategies introduced earlier in this blog can be flexible and adapted to these unexpected events, but here are some additional ways to help your child feel secure during these changes:

  • Create a safety plan together. Involve your child in making an emergency plan so they know what to expect. For example: who picks them up from school, who they stay with, who makes dinner, or how they'll talk to you if you're away.
  • Identify communication preferences: Talk with your child about how they like to receive important news or updates during the day—whether they prefer to hear it right away or wait until they’re home, or whether they want all the information up front or prefer to wait and ask questions as they come up.
  • Build a "safe circle." Identify trusted adults—neighbors, teachers, relatives—that your child knows they can turn to if something unexpected happens.
  • Use familiar coping tools. Remind them they can still lean on familiar routines—like drawing, journaling, or cuddling with a comfort item—to bring a sense of control when things feel uncertain.

Helpful Resources

You don’t have to figure this all out on your own—there are great resources available to help you feel more confident and supported as you navigate these moments. Remember that Annie is available for 1:1 support for you and your whole family - get connected at HIE.Support.

What resources are available to help parents and caregivers navigate transitions, big or small?
  • Mighty and Bright offers visual calendars that help kids understand routines and transitions through simple, kid-friendly visuals.
  • Encourage activities that build self-esteem and advocacy skills: Our SOAR program is a great place to start. It focuses on building confidence and self-awareness and teaching kids how to speak up for themselves—whom to talk to, how, and when.
  • Child Life Q&A Playlist: We believe this is a great go-to resource for families, featuring expert insights on navigating the ups and downs of medical, developmental, and emotional challenges. Check the show notes for direct links to our key takeaways!
  • Support Spot App: Free and accessible to most HIE families (international families -- you can still access these resources directly at HIE.Support), this app from Child Life on Call provides resources to support your child's learning differences in many facets of life. Download the app, select Hope for HIE, and enter code 048325.

Watch the full recording, along with our other Child Life Q&As, on Hope for HIE's YouTube channel under the Child Life Series playlist, or download our Key Takeaway resource for an at-a-glance look at our biggest highlights!

 

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